1. The Ribbon Now Included Outlook 2010 Too!
Why would I list the Ribbon as my number one loved feature in Office 2010 when the Ribbon was introduced in Office 2007? In Office 2007 it was the feature that caused controversy. But in Office 2010, its been truly perfected and included in all Office products including Outlook and OneNote.
Thats great news, why? The big reason is that you now have control over your Ribbon and what items appear on its tabs, and you can even add tabs of your own to easily add your favorite commands. No more My favorite command that was on a menu cant be found anywhere on the Ribbon! And as a business, you can deploy customized commands, groups within tabs, or entirely new tabs for your employees.
But my favorite new reason to love the Ribbon is that its been added to Outlook 2010. Unlike Word and Excel, most of us dont/didnt have Outlook commands customized just the way we wanted them. Outlook historically has been an application everyone in business needs to use, but never had any fun using. The Ribbon, with the inclusion of Quick Steps, allows you to easily find what you need in Outlook, and if you want a command thats not out-of-the-box, build it with Quick Steps. You can easily create complex commands without any programming. I used it for escalating an important client e-mail as shown in Figure 1. With one click, I am able to take that e-mail and move it to a special folder, forward it to my manager, create a task, and set importance.
2. Save Time and Stress, Preview Before you Paste
I am often finding myself cutting and pasting graphics, columns, text, and many other elements between documents. If you do too, you will also love Paste Preview. Why? You can often get unexpected results when you paste, especially with text formatting. Get what Im saying? Office 2010's Paste Preview function gives you control over the pasting process.
Past Preview Cool Features:
- Allows you to see what a paste will look like before actually executing the command.
- Offers multiple options to manipulate your clipboard contents before pasting.
- Depending on what you are pasting, you can use it to remove, merge, or preserve formatting, convert to an image, remove borders, and so on.
Now that saves time ! Especially when working with large, complex spreadsheets where columns of numbers, associated formulas, and embedded formatting needs to be adjusted whenever you move something around.
3. The Many, Many Helpful Add-ons for Outlook 2010
As someone in sales, I cant speak enough to how helpful it is to be able to have as many activities as possible in one place. Outlook 2010 has done a lot to become the one place I can stay and still get pretty much everything I need to do and keep tabs on. Heres what I mean:
- With Social Media Connector, I can sync LinkedIn and Facebook so that before I reply to my clients e-mail, I can see that his anniversary was yesterday and he recently received a promotion. Ill note in my e-mail.
- With Twinbox, I can respond to any client questions or comments from Twitter with instant notification.
- With Bing, I can book my travel arrangement and have Outlook automatically create calendar events, task reminders, and set my out-of-the-office autoreply automatically when Im gone. Video how-to here.
- And finally, with the Dynamics CRM Client for Outlook, I can link my activities to the right client with a click.
4. The Surprisingly Advanced Graphics Tools
If you ever add any graphics to your documents in Word, Excel, Publisher, and PowerPoint or your e-mail, this may just be the feature that pays for the upgrade. Instead of needing a complex, expensive graphics editor to make changes to a picture or graphic before inserting into your document, you now have a very large set of tools built right into Office 2010. As shown in Figure 2, you can crop, resize, color correct, and remove layers and background, change brightness and contrast, add artistic effects and visual styles, and do many more tweaks.
If you are a tech writer, blogger, or a user who just needs to submit a helpdesk ticket. Word 2010s new Screenshot tools couldnt be easier to use. It gives you a visual listing of every open window and dialog box easy screen grabbing, or you can click Screen Clipping to create your own custom sized screenshot.