As an ERP Account Executive, I often present software demonstrations to clients. During these demonstrations, the client usually has a few questions regarding specific functionalities within the software. To address some of the more frequently asked questions, I’ve put together a weekly blog series highlighting tips and tricks for Microsoft Dynamics GP, and Dynamics CRM software users. This week’s topic: Add Multiple Fixed Assets Directly from Purchasing in Microsoft Dynamics GP 2015.
In a recent GP demo, a client asked me if I could show how to setup a fixed asset in the Purchase Order Processing Module, rather than creating a new asset in Fixed Asset Management. From a user’s perspective, this is a small and relatively simple task, however, eliminating the need for tedious duplicate entry is priceless, and inevitably a good question. After all, time is money, right?
The first step is to navigate to the Receiving Transaction Entry window. Select Transactions > Purchasing > Receiving Transaction Entry. In this screen we will:
- Select the Vendor ID
- Enter the document number and date
- Add the desired line items to be determined a fixed asset.
From here, select the arrow highlighted to the right of the line item column labeled “item.” This will open the Receiving Item Detail Entry window.
In this window, we will fill in the Inventory Account field with the Fixed Asset Clearing Account number. In order to identify this item as a fixed asset, check the Capital Item box. Notice the quantity of this item is set to 2. In order to group the two items as a single asset, no further action is necessary. However, to separate the line item into multiple assets, select the highlighted arrow to the left of the Capital Item Checkbox. This arrow will navigate to the FA PO Additional Information window.
Locate the QTY Shipped field under Receipt Information. Select the checkbox to the right to Create Multiple Fixed Assets.
It is important to note that the Fixed Asset Clearing Account should be configured a head of time.
Finally, confirm that “FA Clearing” is listed under the “PURCH” distribution field. This should reflect the Inventory Account defined in the Receiving Items Detail Entry window. From the Receivings Transaction Entry Window, click Distributions at the bottom of the screen. If all information is accurate, proceed to posting.
Now, when you access the Fixed Asset General Information Window, a “Purchase” button will appear in the upper ribbon, indicating there are purchases pending to be approved as assets.
For more information about Pinnacle, an Advanced Imaging Solutions company and Microsoft Dynamics GP 2015, visit www.pinnacleofindiana.com.
About the Author: Hillary Horning is an ERP Business Executive at Pinnacle, An Advanced Imaging Solutions Company.